Administrator Form. This is a locally-tailored form of the Aldermanic-City form of municipal government. The administrator is the administrative head of all departments in the city. The administrator oversees the day-to-day operations of the community, with power defined by ordinance.
Aldermanic-City Form. A form of municipal government where the legislative body consists of two alderman from each ward, elected to four year terms (the terms are staggered). The mayor is the chief executive officer of the municipality.
Citizen Inquiries. At the end of each City Council meeting, time is set aside if any member of the public wishes to address the City Council with any questions or comments. This is for an exchange of information only and not a venue to compel the City Council to act. If a member of the public has an actionnable item for the City Council, they may contact City Hall no less than five days before the City Council meeting to request to be placed on the agenda.
City Attorney. An attorney paid to offer legal interpretations and draft legal documents and ordinances concerned with the general operations of the City. Currently, Monmouth's City Attorney is Marcum Spears.
City Council. Is the legislative body of the City and is comprised of Aldermen. It is the repository of all municipal power which have not yet been delegated to some other office or board. The City Council, by a majority vote, can also enact an Ordinance.
Committee of the Whole. A device in which the entire City Council is considered one large committee for purposes of discussion and action.
Comprehensive Plan. A wide-ranging plan intended to create the context for future policy and decision making. The current plan was adopted by the City Council in 2007 as a result of efforts from the Western Illinois Regional Council, the City Plan Commission and the residents of the City.
Consent Agenda. A component of a meeting agenda in which multiple items can be considered for action under a single umbrella. There is no discussion of consent agenda items, in order to save time. If a member of Council feels an item warrants discussion, it can be removed from the Consent Agenda.
Council Agenda. The Agenda for the upcoming City Council meeting will be available online on the Friday before a meeting. An Agenda may also be requested in person at City Hall.
Council Meeting Held at 7 p.m. on the first and third Mondays of the month at City Hall, the Council Meeting allows the Mayor and City Council to conduct the official business of the City that falls under their jurisdiction. Council Meetings are open to the public.
Council Minutes. The Minutes of the previous City Council meeting will be approved (and modified as needed) at the current City Council meeting. The approved Minutes will be posted on-line within the following week. They are also available at City Hall.
Executive Session. An Executive Session may be held by the City Council to discuss matters where confidentiality is required for the public interest, including buying and selling property, certain personnel issues, and lawsuits. An Executive Session is the only type of City Council meeting permitted by law to be closed to the public and news media.
Incentives. Benefits, often in the form of tax breaks, reduced or eliminated fees or low interest loans, that are offered by the City to catalyze economic development. Public-money incentives are generally only a fraction of an entire project, with private capital providing the majority of funds.
Mayor. The Mayor is the chief executive officer of the City. The Mayor is required to see that the laws and ordinances are faithfully executed. The Mayor is required to give the City Council information concerning the affairs of the City. The Mayor presides over the City Council's deliberations and casts a vote in the event of a tie.
Mayor Pro Tem. If the Mayor is temporarily absent, the City Council will elect one of its members to serve as the Mayor Pro Tem.
Motion. A Motion is typically used to indicate majority approval of a procedural action or to authorize disposition of routine items of business on the City Council agenda. It also may be used to direct City staff to take certain administrative actions.
Municipal Code. The collected Ordinances that define the local laws, statutes and regulations for a Municipality.
Open Meetings Act. All meetings of public bodies shall be open to the public, unless excepted under the law. A "meeting" is defined as any gathering of a quorum of the City Council to discuss public business. Exceptions exist in cases when the City Council needs to protect the public interest or safeguard personal privacy (the exceptions are fully outlined in 5 ILCS 120/2(c)).
Ordinance. A law, statute or regulation enacted by a municipal corporation. In Monmouth, that is the Mayor and the City Council.
Public Hearing Public. Hearings are held to receive public comment on important matters before the City Council. The public is welcome to offer comments after being recognized by the Mayor. After all persons have spoken, the hearing is closed to public comment and the City Council proceeds with its deliberation and decision making.
Quorum. A present majority of the City Council required to take action on any motion. For Monmouth's City Council, a quorum requires five or more City Council members to be present.
Resolution. A Resolution may be adopted to express the policy of the City Council, or to direct certain types of administrative action. A resolution may be changed by adoption of a subsequent resolution.
Roberts Rules of Order. A parliamentary guide for managing meetings, used by the City Council. It is the United States' recognized guide to smooth, orderly, and fairly-conducted meetings. It was first published in 1876,
Roll Call Vote. When a motion had been brought forward and seconded, the City Clerk will read through the names of the present City Council members to get a "yes" or "no" vote on the action item. A majority of "yes" votes indicates passage. Ties are broken by the Mayor.
Senior Staff. The City's senior staff is managed directly by the City Administrator. In Monmouth, the senior staff consists of the Chief of Police, the Chief of the Fire Department, the head of Public Works, the Director of Community Development and the Director of Information Technology. The Senior Staff meets with the City Administrator every Monday morning.
Wards. A division of the City geography into roughly equivalent (in area and population) regions. Monmouth has four Wards, each with two City Council members.